Medecon is committed to safeguarding your personal information. Some Medecon web pages contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, including cookies, and we urge you to review them. They will govern the use of personal information you submit or that is collected by cookies when you visit these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
Categories of personal data collected
When you interact with Medecon through our websites or via e-mail, we receive personal data relating to you or to someone we deem has authorized you to provide this information to us.
Typical cases where we collect your personal data include when you register for an event organized by us, when you apply for an open position at Medecon, when you subscribe to one of our newsletters or publications, when you use one of the scientific services we provide or when you interact directly with us via e-mail for scientific, organizational or other purposes.
When you participate in, access or sign up to any of our services, activities or online content, for instance if you create an account with one of our services, we may receive personal information about you. Depending on the activity, this can consist of information such as your name, email address and more rarely postal address, or your telephone or mobile number. In particular, if you submit data to one of our databases (e.g. the European Nucleotide Archive) or create an account on one of our project portals we require a valid email address to create the account. By submitting your details, you enable us to provide you with the services, activities or online content you select.
Categories of personal data collected include the following:
• Subscriptions (Newsletters, publications, event announcements)
• Alumni activities
• Conference registration
• Marketing for Medecon activities
• Scientific collaborations
• Registration of users of our or shared facilities, including statistical reporting thereof
• To contact you about a database submission you have made, including any content you provide
• To provide you with information about our services, activities or online content
• To use IP addresses to identify the location of users, to block disruptive use, and to establish the number of visits from different countries
• To analyse and improve the services offered on our websites. In order to provide you with the most user-friendly navigation experience, we may also use information in aggregate (so that no individuals are identified) for strategic development purposes.
Categories of recipients to whom personal data may be disclosed
Medecon will keep your personal data confidential. We will only disclose it when legally required or permitted, or when necessary in order to fulfil the purpose for which you have provided us your information.
Categories of recipients to whom we may be disclosing your personal data include the following:
• Service providers which are required to keep your information confidential who process your information on our behalf
• Scientific review committees
• When submitting data to our databases you opt in to submitting some personal information and we assume that you have permission from your institution to submit these data.
• Law enforcement and government bodies, in exceptional circumstances
Please consult the following lists if you are unsure which registration category you belong to. If your designation is not listed, and you are still unsure, please contact Medecon at firstname.lastname@example.org
• Speech-Language Pathologist (SLP)
• Occupational Therapist (OT)
• Behavior Consultant (BC)
• Physical Therapist (PT)
• Medical Professionals
o Dietitian or Nutritionist
Registered Clinical Counselor
Teaching Professionals (primary, secondary and post-secondary schools)
Supported Child Development Consultant
Infant Development Consultant
• Special Educational Assistant (SEA)
• Job Coach
• Early Childhood Educator
• Behavior Interventionist
• Child & Youth Worker
• Respite Provider
• Family Support Worker
Medical / Paramedical Students
Payment of Registration Fees
1. Medecon events registration can be made as online payments. For payments that are made by bank transfer, all bank transfer fees must be covered by the participant and may not be deducted from the amount remitted. All registration data submitted to Medecon will be treated confidentially.
2. Upon registration a confirmation email will be sent automatically to the registrant.
a. For events with registration on a first come first served basis, this confirmation email serves as proof of registration and specifies all event details included in the registration.
b. For events with registration only after a prior selection process, the confirmation email serves as proof of pre-registration. The outcome of the final selection, and, for those registrants who have been selected, the invitation to complete the full registration and make the payment of the registration fees, will be communicated via email to each registrant.
Your receipt will be emailed to you at the email address you provided at registration. If you do not receive a receipt, please contact the Medecon office at email@example.com with your name, event you registered for and date you registered.
Cancellation / Refund Policy
If you are unable to attend:
• Refunds for registration, less a AED50 handling charge, are available if Medecon is informed, in writing, one week (5 working days) before the workshop date.
No reimbursement will be made if you fail to attend a Live Event for which you have registered and have not cancelled at least 7 days prior to the Live Event date.
If weather or an emergency causes an Medecon event to be postponed or cancelled:
Our concern is the safety of our registrants, speaker and staff. Medecon will use our discretion in making decisions regarding our Events. We will base decisions on any emergency in the geographic area where our Event is to be held or at the point of departure from where our speaker and staff originate their travel or affecting our venue.
Medecon will take the following steps to notify registrants of the status of the Event, when we have sufficient advance warning to do so:
• Those registered who have provided a valid email address will receive an email notification alerting them of cancellation or postponement;
• Those registered who have not provided an email address will be notified by telephone at the number they provided at the time of registration.
If an Event is cancelled by Medecon:
A 100% credit for a future Medecon workshop will be issued. Please note: Medecon cannot accept responsibility for any expenses incurred by the participant from charges that involve travel, accommodations, or other expenses related to attending an Event. These are the sole responsibility of the participant as well as all risks associated with non- refundable purchases.
Service as an Invited Speaker
If you agree to speak at a Medecon event, we collect the information described in section one. Sometimes we may also request a biography and photograph. We collect this information to make it available to conference applicants and attendees. Accordingly, if you agree to speak at a Medecon event, we post on the respective event website your personal information (other than payment information), including your name, Designation & Employer. This is so that visitors to the Medecon website, including conference / course applicants, attendees and speakers can see and know the speaker.
Usage of Photographic and Video Material taken at Medecon Events
Medecon takes photographic and video material of participants at events. In registering for an Medecon event you acknowledge that we may include images of yourself intact or in part for material used in various publications, press releases, promotional activities, or other related endeavors. This material may also appear on the Medecon’s internet web page or related social media pages.
Usage of Social Media to Share Information
Medecon welcomes and encourages the use of social media by participants. As a courtesy to other members, as well as to presenters at such events, we ask that you follow accepted social media etiquette.
• Use the event-specific hashtag as communicated during the event for any related tweets
• Remember that unpublished data presented at Medecon events should be regarded as confidential, and should not be published
• Tweet about the conference and sessions (without sharing unpublished information or data)
• Gain approval from a speaker or poster presenter prior to quoting or publishing that individual’s scientific results
• Be respectful in tone and content
• Mute your cellphone/laptop/tablet volume to avoid disrupting sessions
• Capture, transmit or redistribute data presented at the meeting - this may preclude subsequent publication of the data in a scholarly journal
• Use offensive language in your posts
• Engage in rudeness or personal attacks
Links to other Websites
a. What is a cookie?
Information supplied by cookies can help us to analyse the profile of our visitors and help us to provide you with a better user experience. For example, if on a previous visit to our website you went to our nucleotide data pages, we might find this out from your cookie and highlight information about the nucleotide databases on your second and subsequent visits.
c. Third party cookies on our pages
Please note that during your visits to our websites you may notice some cookies that are not related to Medecon. When you visit a page with content embedded from, for example, YouTube, you may be presented with cookies from these websites. Medecon does not control the dissemination of these cookies. You should check the third party websites for more information about these.
Offensive or inappropriate content on our websites
If you post or send offensive, inappropriate or objectionable content anywhere on or to our websites or otherwise engage in any disruptive behaviour on any of our services, we may use your personal information to stop such behaviour. Where we reasonably believe that you are or may be in breach of any of the laws of the country of origin of your IP address (e.g. because content you have posted may be defamatory), we may use your personal information to inform relevant third parties such as your employer, school email/internet provider or law enforcement agencies about the content and your behaviour.
Medecon is a private organisation, entrusted with a number of privileges and immunities necessary to fulfil its mission, including the inviolability of Medecon premises and archives.
Within these limits, you are granted certain rights in relation to your personal data.
• Whenever you provide your personal data to us through our websites, we will indicate in or near the relevant website form whether provision of certain data elements is optional or mandatory, and potential consequences of not providing certain data elements.
• You have the right to object at any time and free of charge to the receipt of any information from Medecon and to unsubscribe from any information services. Please note that we may have to retain a copy of some of your personal data in order to comply with your opt-out request.
• You may request access to your personal data.
• You may update or amend (“rectify”) your personal data.
• In some instances, you may object to the further processing of your personal data.
Medecon has implemented appropriate technical and organisational measures to ensure a level of security which we deem appropriate, taking into account the categories of data we collect and the way we process it.
How to reach us
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